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Finance Admin and IT Manager


  • Ensure that appropriate financial regulations and controls are in place for Area Office and in use at all times;  
  • Monitor the effectiveness of the Area office financial records and identify potential risk areas and to recommend solutions; 
  • Ensure timely submission of accurate monthly, quarterly and on-demand reports and information to Country office; 
  • To facilitate internal / external auditors during internal / external audits; 
  • Responsible for monthly closure of accounts in Area Office while maintaining proper schedules. 
  • Prepare proposal budgets in line with donor guidelines while ensuring that Non- thematic rate of country is achieved. 
  • Prepare realignments alongwith program staff for on-going awards if needed. 
  • Represent Finance department in the BvA meetings at Area Office Level while ensuring that actions are addressed after BvA meetings. 
  • Providing support to Finance director in preparation of Master budget, and forecast processes. 
  • Providing support to Finance director on Funding GAP analysis and other management reporting. 
  • Drafting the staff allocation for all staff and ensuring allocations are provided to Finance manager in Country office for clearance of balance sheets holding accounts. 
  • Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with SCI Financial policies. 
  • Responsible for the timely and complete preparation of monthly, quarterly, and annual donor and SCI financial reports in accordance with Save the Children policies and guidelines.  
  • Maintain regular communications with all members of Area office and ensure that timely and complete financial support is provided. 
  • Develop procedures for monitoring and analyzing budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending. 
  • Prepare a monthly request for funds, based on cash flow projections, to ensure the project has all necessary funds for operations.  
  • Conduct Budget holders training and advice budget holders on financial aspects of awards management. 
  • Assist Area Director to ensure compliance of Scheme of Delegation  
  • To review and analyze Area Office’s compliance with all local laws. To ensure good record keeping of all financial data concluded by the Area Office; 

Administration/Information Technology 

  • Lead administrative function to ensure the provision of effective administrative support in Area Office 
  • Ensure legal compliance with respective Government regulations and laws 
  • Oversee the overall maintenance of the office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized 
  • Ensure provision of high quality logistical support to guests, visitors including partner organisations involved in SC activities    
  • Supervise administrative function to ensure the smooth import of capital assets, monitor visa/work permit process and accommodation for expatriate staff and visitors 
  • Lead IT function with a specific focus on ensuring sufficient primary and backup connectivity and bandwidth in Area Office 
  • Strive to support programmes with innovative IT solutions to support their work 
  • Responsible for ensuring Area Office internal and external communications systems function effectively and efficiently and that sufficient backup communications and redundancies exist 
  • Review all contracts and leases. 
  • Oversee the annual preparation of the renewal of licenses and permits in coordination with the Admin staff 
  • Review and assess running costs in order to make savings and or upgrade as needed. 

Capacity Building: 

  • Identify learning and training opportunities for staff.  
  • Effective use of the performance management system including the establishment of clear, measurable objectives, on-going feedback, periodic reviews and unbiased evaluations; 
  • Coaching, mentoring and other developmental opportunities; 
  • Recognition and rewards for outstanding performance; and  
  • Documentation of performance that is less than satisfactory, with appropriate performance improvements/workplans.   


  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities, fraud and other relevant policies and procedures. 
  • Ensure the security, health and wellbeing of staff and that staff management and other processes and policies and systems reflect Save the Children's principles of equity and fairness.  



  • MBA Finance, ACCA/ACMA Part qualified with 7 years of post-qualification accounting experience. 
  • 2 Years post- qualification experience in fragile states and outside home country. 
  • Experience of and well developed skills in staff management, supervision and capacity building 
  • Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions  
  • Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors. 
  • Good attention to detail and analytical skills 
  • Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems). 
  • Cultural awareness and ability to build relationships quickly with a wide variety of people 
  • Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure 
  • Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities 
  • Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams 


  • Experience working with financial systems. i.e. Agresso, Sun system. 
  • Significant experience with NGOs in an international emergency environment 
  • Fluent in English.

6 Mar 2024

3 Jun 2024 - 15:22 EEST





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